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Document Management System
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HIGHLIGHTS
Document Management System (DMS) is a tool to assist organizations to manage Contents and documents thus streamlining their document management process and tightly coupling documents with their ground level business processes
It controls the life cycle of documents in the organization — how they are created, reviewed, and published, and how they are ultimately disposed of or retained.
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FEATURES OF DOCUMENT MANAGEMENT SYSTEM
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- CAPTURE of scanned documents for bringing them into the system
- SECURITY access levels can be specified across the whole company, a department, a group of users down to individual users
- SEARCH documents and files in existing database in seconds rather than hours. Custom Search providing full text search capabilities like Fuzzy, Synonym, Phonic, Boolean, Wild Card on document properties as well as within the content
- CHECK IN / CHECKOUT ability preventing documents from being overwritten or deleted as documents are updated.
- DISTRIBUTION for exporting documents from the systems
- SHARING rights for documents with more than one worker onto the same document at the same time.
- VERSION CONTROL gives you the ability to manage document changes and revisions including going back to a previous version of a document.
- STORAGE structure for document repositories is centralized, department wise or by work groups to facilitate the searching
- AUDIT TRAILS for verification of who can view and make updates to documents
- ARCHIVING documents based on access rights
- NOTIFICATION / ALERTS on document libraries notify activities in Document Library such as Document Editing / Version Edits / Changes to related users/groups. Alerts can be configured at a group / user / document level
- BUILT IN Scanning support
- Customized Widgets (Dashboards) provide filtered information / quick access links / quick reports based on the actual data available in the SharePoint System.
- DOCUMENT LIFE CYCLE MANAGEMENT to control policy based retention and disposal of documents declared as records for regulatory compliance
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Document Navigation and Search
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Document library and related operations
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